Full Time, Remote
Saudi Arabia
Posted 9 months ago

Company Description

Our client is a Petroleum, Energy Logistics, and Services Saudi company providing the regional Oil & Gas operators and service providers with innovative services and solutions through its core competencies as well as through strategic alliances across the globe.

 

Job Duties:

  • Organize, monitor the executive’s email, and respond if required.
  • Conduct or prepare any research that the executive may require.
  • Remind the executive of important tasks and deadlines.
  • Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
  • Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
  • Track and help drive completion of key deliverables and follow up on outstanding items.
  • Manage travel, transport, and accommodation arrangements.
  • Perform additional duties as assigned by the executive.
  • Oversee and support all administrative duties in the office, and ensure that office is operating smoothly.
  • Be the point of contact for suppliers, and ensure office supplies and resources are restocked.
  • Manage diaries and organize meetings and appointments, often controlling access to the manager/executive.
  • Manage and maintain databases as well as system filing.
  • Type, compile, and prepare reports, presentations, and correspondence.
  • Act as the first point of contact, dealing with correspondence, and phone calls.
  • Attend meetings with senior management, take notes, and write minutes during meetings.

 

Qualifications:

  • Bachelor’s degree in business administration, or a related field.
  • 3-5 years of work experience in executive assistance/office management role.
  • Must have exceptional attention to detail.
  • Fluency in English is a must and excellent writing skills.
  • Must be proficient with Microsoft Office and Google products.
  • Familiarity with remote environment software e.g., CRM, ERP, etc…

 

Competencies:

  • Strong organizational and time management skills, and ability to prioritize and multitask.
  • Excellent communication and interpersonal skills.
  • Strong problem-solving skills and analytical abilities.
  • Discretion and trustworthiness: you will often be part of confidential information.
  • Flexibility and adaptability.
  • The ability to be proactive and take the initiative.
  • Tact and diplomacy.
  • Strong researching skills.

 

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Job Features

Job Category

Administration

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