Our client is a petroleum services Company providing regional Oil & Gas operators and service providers with innovative services and solutions through its core competencies as well as through strategic alliances across the globe.
Scope You will carry out a range of clerical and administrative tasks relevant to office management and human resources management, providing full assistance to the Country Manager and supporting staff in a wide array of administrative matters.
Key Duties
Administration
Record, maintain and monitor attendance to ensure employee punctuality.
Compose and/or edit letters, memos, reports, procedures, etc., as required.
Handle travel arrangements including airline tickets and hotel reservations.
Maintain staff records such as sick leaves, maternity leaves, annual vacations, etc.
Record and distribute minutes of meetings.
Office Management
Organize the office layout and maintain supplies of stationery and equipment.
Handle regular office work, filing, documentation, meetings, appointments, etc.
Handle all official company correspondence (emails, letters, faxes, and approvals)
Ensure the tidiness of facilities and offices by managing cleaning staff.
Manage the security staff to eliminate possible thefts or health hazards.
Maintain the office condition and arrange necessary repairs.
Human Resources
Manage the full cycle of the recruitment process (sourcing, filtering, and interviewing).
Process hiring and resignation procedures.
Conduct an onboarding program for new employees.
Liaise and participate with external HR Consultants in HR-related projects.
Manage employee relationships by addressing their complaints and issues.
Create regular reports and presentations on HR metrics.