Administrative Assistant

Our client is a petroleum services Company providing regional Oil & Gas operators and service providers with innovative services and solutions through its core competencies as well as through strategic alliances across the globe.

Scope
You will carry out a range of clerical and administrative tasks relevant to office management and human resources management, providing full assistance to the Country Manager and supporting staff in a wide array of administrative matters.

Key Duties

   Administration

• Record, maintain and monitor attendance to ensure employee punctuality.
• Compose and/or edit letters, memos, reports, procedures, etc., as required.
• Handle travel arrangements including airline tickets and hotel reservations.
• Maintain staff records such as sick leaves, maternity leaves, annual vacations, etc.
• Record and distribute minutes of meetings.

   Office Management

• Organize the office layout and maintain supplies of stationery and equipment.
• Handle regular office work, filing, documentation, meetings, appointments, etc.
• Handle all official company correspondence (emails, letters, faxes, and approvals)
• Ensure the tidiness of facilities and offices by managing cleaning staff.
• Manage the security staff to eliminate possible thefts or health hazards.
• Maintain the office condition and arrange necessary repairs.

   Human Resources

• Manage the full cycle of the recruitment process (sourcing, filtering, and interviewing).
• Process hiring and resignation procedures.
• Conduct an onboarding program for new employees.
• Liaise and participate with external HR Consultants in HR-related projects.
• Manage employee relationships by addressing their complaints and issues.
• Create regular reports and presentations on HR metrics.
• Prepare HR documents, e.g., job offers, employment contracts.
• Develop and maintain HR database detailing staff information and background.

Education

Bachelor’s degree in any discipline (Business Administration/Commerce is a plus).

Qualifications

• 3 – 5 years of work experience in office management and HR administration.
• Previous experience with oil & gas companies is a big plus.
• Thorough knowledge of labor laws.
• Excellent Knowledge of Microsoft office, and outlook.
• Business and report writing skills.
• Excellent phone, email, and in-person communication skills.
• Excellent multi-tasking and prioritization.
• HR Certificate is a big plus.

Languages

Arabic: Native.

English: Fluent.