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Administrative Assistant

Full Time
Posted 2 years ago

About Our Client:
Our client is a petroleum services Company providing regional Oil & Gas operators and service providers with innovative services and solutions through its core competencies as well as through strategic alliances across the globe.

You will carry out a range of clerical and administrative tasks relevant to office management and human resources management, providing full assistance to the Country Manager and supporting staff in a wide array of administrative matters.

Key Duties


  • Record, maintain and monitor attendance to ensure employee punctuality.
  • Compose and/or edit letters, memos, reports, procedures, etc., as required.
  • Handle travel arrangements including airline tickets and hotel reservations.
  • Maintain staff records such as sick leaves, maternity leaves, annual vacations, etc.
  • Record and distribute minutes of meetings.

   Office Management

  • Organize the office layout and maintain supplies of stationery and equipment.
  • Handle regular office work, filing, documentation, meetings, appointments, etc.
  • Handle all official company correspondence (emails, letters, faxes, and approvals)
  • Ensure the tidiness of facilities and offices by managing cleaning staff.
  • Manage the security staff to eliminate possible thefts or health hazards.
  • Maintain the office condition and arrange necessary repairs.

   Human Resources

  • Manage the full cycle of the recruitment process (sourcing, filtering, and interviewing).
  • Process hiring and resignation procedures.
  • Conduct an onboarding program for new employees.
  • Liaise and participate with external HR Consultants in HR-related projects.
  • Manage employee relationships by addressing their complaints and issues.
  • Create regular reports and presentations on HR metrics.
  • Prepare HR documents, e.g., job offers, employment contracts.
  • Develop and maintain HR database detailing staff information and background.


Bachelor’s degree in any discipline (Business Administration/Commerce is a plus).


  • 3 – 5 years of work experience in office management and HR administration.
  • Previous experience with oil & gas companies is a big plus.
  • Thorough knowledge of labor laws.
  • Excellent Knowledge of Microsoft office, and outlook.
  • Business and report writing skills.
  • Excellent phone, email, and in-person communication skills.
  • Excellent multi-tasking and prioritization.
  • HR Certificate is a big plus.



Arabic: Native.

English: Fluent.




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